University Advancement. Office Of Development (University Of Maine) Records
Scope and Contents
The records mainly contain textual information on a range of subjects compiled by the University of Maine's Office of University Development, there are also CD-ROM disks containing videos of Stillwater Society events and miscellaneous events at the University of Maine, recordings of interviews carried out as part of the University of Maine’s 150th anniversary celebration, photographs of Bryant 4-H Camp & Learning Center, images of the Vincent Hartgen art collection, and musical recordings of the Maine Steiners and University of Maine Singers.
The record series Donor & Funding Campaign Record contains promotional material for various funding raising campaigns, events, and projects and publications regarding the work of other University of Maine departments which development funds helped support. The vast majority of the material is outward facing publications created for the University community, rather than internal administration records. The exceptions to this are an internal analysis report (1998), a University health & safety policies and procedures manual (1995-2005), and manuals for Advancement (2002-2003). The series also contains the images and videos describe above and programs from the of Stillwater Society events and lists of donors to the University of Maine and details of their donations.
The record series Prospective Donor Files contains clippings, correspondence, and biographical profiles regarding potential donors (many of whom were alumni).
The record series Patrons of the Arts Records contains meeting material, brochures, invitations, and programs from Patrons of the Arts supported events.
- Creation: 1923-2017
- Creation: Majority of material found within 1930-2017
Conditions Governing Access
Kept at Fogler Library's offsite storage facility. One week's notice required for retrieval. Personal identifiable and legally protected information will be redacted before release.
Information on literary rights available in the repository.
Biographical / Historical
In 1959, the University of Maine first established an active development fund. Its efforts were directed by the University of Maine Development Council (which later became the President's Development Council) which was established in 1960 and consisted of both alumni and friends.
The Development Office’s first director was Peter C. Crolius and its primary mission was to motivate increased financial support for the University of Maine especially capital growth from private sources and to maintain contact with those who have previously given to the university. The Office handled various types of gifts and donations including: cash contributions, stocks, bonds, real estate, property, and equipment, gift or endowment by a will, living trust, insurance endowment, and insurance annuity. The Office produced numerous publications relating to develop to promote its mission of soliciting donations.
Funds raised by the Development Office were used for a range of activities including: library facilities, student financial aid, scholarships, graduate fellowships, chair and professorships, construction projects, and teaching equipment.
By the early 1970's under the leadership of director Harold L. Chute the Development Office managed a number of programs including: Deferred Giving, Development Council, Parents and Friends Organization, Patrons of the Fine Arts, and various seminars. As well as managing a number of donor funds the Department also managed a number of major capital campaigns including the Founders Endowment Fund which was formally launched in May of 1977. In the 1980s under the leadership of first Alan J. Stone and then George Baughmann the Officer oversaw the "Second Century Fund" project which sought to raise funds to establish a performing arts center. During the 2000s under the leadership of Eric Rolfson, Vice President for Development & Alumni Relations the Office oversaw "Campaign Maine". The Office also participated in the planning of celebrations such as those held for the University of Maine’s 150th anniversary in 2015.
The Office were also responsible for administering the Stillwater Society of donors who had made significant contributions to the University of Maine. The Society held an annual dinner where individuals who had a tremendous impact on the university and its students were honored.
Effective July 1, 2016, the University of Maine Development Office closed with funding raising operations unified with a partnership with the University of Maine Foundation.
1 box (Disc box)
1 box (Half size box)
Language of Materials
The Record Group is broken down intellectually into the following record series: 1. Donor & Funding Campaign Records, 2. Prospective Donor Files and 3. Patrons of the Arts Records.
The files are physically arranged by subject. Material was separated and divided into multiple sub-folders where necessary. Material were rehoused into archival quality storage.
Some box numbers have changed
- Old Box #287a (New Box 3)
- Old Box #764 (New Box 4)
Immediate Source of Acquisition
Boxes 1 & 2 were transferred by Kimberly A. Goff, Director of Donor Relations as Accession #2016-06-08. The program from the 2017 Stillwater Society Dinner was donated by Michael Eckardt on 2017-07-03.
Duplicate copies of publications and meeting material were destroyed.
Effective July 1, 2016, the University of Maine Office Development closed with funding raising operations unified with a partnership with the University of Maine Foundation. Accruals of legacy records from the former University of Maine Development Office and current University of Maine Foundation are anticipated.
Records relating to the University of Maine President's Development Council although part of the same accession relate more to the Office of the President so are both physically stored and intellectually described separately in the record group Office of the President, UA RG 0003.
Boxes 1 & 2 were processed in April 2017 and Box 3 and 3a in November, 2017 and Box 4 in July 2018 by Matthew Revitt, Raymond H. Fogler Library Special Collections Department. Processing involved a collection survey and the creation of this finding aid. Material was rehoused into appropriate archival boxes & folders and the boxes and folders numbered and titled added using information from ArchivesSpace.
- University of Maine. Office of University Development Records
- Matthew Revitt
- April 6, 2017
- Description rules
- Describing Archives: A Content Standard
- Language of description
- Script of description
- Code for undetermined script
- Language of description note
- Finding aid written in English.
- Edition statement
- Revised in March 2018 to include additional box 3a and in September 2018 to include box 4.