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Administration And Finance. Office Of Human Resources (University Of Maine) Records

 Record Group
Identifier: UA RG 0004-007

Scope and Contents

The records contain textual information created by the University of Maine's Personnel Department (now known as Office of Human Resources). Much of the material appears to have been curated by Fogler Library Special Collections staff and consists of public facing information circulated to University of Maine employees.

The record group Employment Records contains details of appointments, promotions, tenures, emeriti titles, retirements, and resignations that were submitted to the University of Maine Board of Trustees from the Office of the President for approval.

The record series Job Classification Program Records contains copies of classification schedules and manuals, job descriptions and specifications for classified positions, and copies of reports from Job Classification Program Study Committee.

The record series Employment Policies and Benefits Plans includes copies of various University of Maine employment policies and plans, employee guidebooks, and miscellaneous memorandums and fliers circulated to employees regarding their employment benefits.


  • 1950-1999
  • Majority of material found within 1969-1988

Restrictions on Access

Kept at Fogler Library's offsite storage facility. One week's notice required for retrieval.

Terms Governing Use and Reproduction

Information on literary rights available in the Raymond H. Fogler Library Special Collections Department.

Biographical / Historical

The Office of Employee Relations was created in August 1980 to be responsible for all employees of the University of Maine at Orono. The Personnel Department was part of the office. The name of the department changed to Personnel Services in January 1981. By 1991 the Office of Employee Relations had become the Office of Human Resources with Dale MacDonald as its director.

The mission of the Office of Human Resources is to work in partnership with departments and employees of the University of Maine to promote fair and equitable management practices that respect the worth and dignity of all employees while assuring that the University complies with all applicable employment related laws and policies. In this collaborative relationship, the Office of Human Resources fosters an environment conducive to the attraction and retention of qualified, talented faculty and staff to advance the academic mission of the University of Maine.

Included in the record group is material on the University of Maine's Job Classification Program which was introduced in 1969. The Program was designed to provide standardized criteria for evaluating all classified positions. The work resulted in the assignment of job classes to wage bands. The Program went through a period of review starting in 1983 with the forming of the Job Classification Program Study Committee and culminated in a number of reports and revisions to the classifications during the 1980s.

Also, included in the record group are a 1999 annual report and publications from the Office of Equal Opportunity. The Office ensures that the University community upholds federal and state nondiscrimination laws. The responsibilities of the Office include:

•Disseminate information about laws, policies, and procedures regarding equal opportunity, discrimination, retaliation, and discriminatory harassment, including sexual harassment, to the University community;

•Present education training to faculty, staff, and students about their rights and responsibilities with regard to equal opportunity;

•Provide information to hiring units regarding the University’s nondiscrimination and affirmative action obligations when hiring;

•Inform individuals and units about the University of Maine System’s Equal Opportunity Complaint Procedure;

•Resolve informal complaints of discrimination, harassment, and retaliation;

•Work with the University of Maine System or outside counsel to prepare responses to formal complaints brought either internally or to an outside agency;

•Monitor compliance with equal opportunity laws and policies;

•Facilitate and monitor the provision of accommodations to employees with disabilities;

•Develop and monitor the University of Maine’s Affirmative Action Plans;

•Advise campus administrators on the implications of University actions, policies, programs, and procedures to ensure compliance with nondiscrimination and affirmative action obligations;

•and Coordinate campus compliance with Title IX of the Education Amendments


1 box

1 box (Half size box)

Language of Materials



The Records Group is broken down intellectually into the following record series: 2. Employment Records, 3. Job Classfification Program Records, 4. Employment Policies and Benefit Plans, and 5. Office of Equal Opportunity Records. The series 1. Emeriti Records are seperated into their own finding aid.

Physically the material is arranged by subject. Material was separated and merged with content on the same subject where necessary and rehoused into archival quality storage.


The processing archivist appraised the records and destroyed duplicate copies of reports, manuals, and brochures.


Accruals from the University of Maine Office of Human Resources are anticipated.

Related Materials

The record group Board of Trustees Records, UA RG 0002.002 contains material regarding promotions, appointments, reappointments, and resignations. The Office of the President Records, UA RG 0004 contains material on the Job Classification Program.

Emeriti Records are in a seperate series UA RG 0004.007.001.

There is a record group for Employment Agreements, UA RG 0002.004.001.


Includes materials relating to Classified Employees, such as employment regulations, job classification and compensation, retirement plans, safety rules, and records of promotion and tenure.


Formerly SpC MS 551.

Processing Information

Processed by Matthew Revitt, May 2019, Raymond H. Fogler Library Special Collections Department. Processing involved a collection survey and intellectual arrangement into series and the creation of this finding aid. Material was rehoused into appropriate archival containers and the boxes and folders numbered and titled using information from ArchivesSpace.

University Of Maine. Office Of Human Resources Records
Matthew Revitt
May 8, 2019
Description rules
Describing Archives: A Content Standard
Language of description
Script of description
Code for undetermined script
Language of description note
Finding aid written in English.

Repository Details

Part of the Raymond H. Fogler Library University Archives Repository

5729 Raymond H. Fogler Library
University of Maine
Orono ME 04469-5729 United States